Family Resources

Medical Records and Birth Certificates

File folders

Caregiver’s both relative and non-relative have the ability to take the child to medical appointments and obtain medical records. Documentation may be needed, in this event, the caregiver can provide a copy of the custody order that they will receive from the courts at the time of shelter, that shows that they are the placement for the child.

*Please note that it is important that caregivers are involved and have access to these records as they are caring for the safety and wellbeing of the child(ren) under the supervision of the Child Safety Case Management agency while the case remains open.


Birth certificates are not public records. They only become public records 100 years following the birth.

Birth certificates can only be issued to the registrant (the child named on the record) if of legal age (18), parent, guardian or legal representative of one of these persons or by court order. Court orders must be the most current and signed or stamped by a judge.

If the registrant is deceased, upon receipt of the death certificate, the birth certification can be issued to the spouse, child, grandchild, sibling, if of legal age, or a legal representative of any of these persons as well as to the parent. The birth certificate will be stamped “Deceased”.

If the birth occurred in another state, please go to the following link to obtain address information to order the certificate:

Process of obtaining for families of dependent children:

Relatives and Non-Relatives providing placement for children in care may need access to important documents such as the child’s birth certificate and medical records. The child safety case manager will order the child’s birth certificate for the caregiver upon request. (Request form is completed by child safety and a Purchase of Services is completed.) Once approved the child safety case manager will pick up the document from vital statistics.

If a relative or non relative chooses to apply for this document on their own, there is a $9 non reimbursable fee.

Eligibility Requirements:

  • Birth records can only be issued to the applicant (the child named on the record) AND be over 18 years old, or:
  • The parent, guardian or legal representative of the person named on the certificate, or:
    By court order.

Provide the following Information on the birth application or hand-written letter:

  • Full name of child at birth and any legal name changes other than by marriage
  • Date of birth (month, day and year)
    • If the record is not located, this office keeps the search fee
  • City or county of birth
  • Father’s full name
  • Mother’s full name including her maiden name

Additional Required Information:

  • Applicant’s name – Signature and printed
  • Relationship to person named on the certificate (father, mother, self, etc.)
  • Mailing address
  • Daytime phone number