Plan Your Event

faqs

What is the capacity for each room?

Capacities change depending on the set up but a general rule of thumb to follow is that any event that has 20 people or less can fit in a USC meeting room, any event that has been 20-60 people could fit in SLC2100 or The Reef, and any event over 60 we will probably look at a Ballroom. There are definite exceptions, this is just a very general guidline to help you plan for your event

Should I include my setup & breakdown time in my event time?

Nope! Our system automatically puts in set up & breakdown time for you so when you put in extra time, it throws off everything on the backend. Please just put what time your actual event is!

What time can I access the space after reserving it?

That depends on who is programming before you and if we need to flip the space before your event. Typically if your event is in the Ballrooms we have 3 hours for you to setup & if you are in one of our other spaces you will have 30 min or an hour.

How do I reserve the area upstairs outside of the Ballrooms?

 That space is called the prefunction and is technically a non-reservable space. It is only included if you rent the Ballrooms!

Can I reserve The Cove?

No you cannot; that is a non-reservable space and intended as a space for commuter students although everyone is welcome.

Can I use a student org to reserve spaces for my department's event?

No! That is called fronting- please refer back to our policy.

Can you help my department reserve space outside of the USC or SLC?

Yes! Our office can connect you with any of the other spaces on campus that have programming space.

Can I host a fundraiser?

You can! We would just need to meet to discuss a few guidlines we have such as including advertising for what you are raising money for and not charging admission for any USF students.

Here are some FAQs from our Non-University clients

Can I have food at my event?

Yes! You can utilize Chartwells which is our on campus dining service or you can bring something from an outside caterer. If you choose to utilize food that is not Chartwells, there are extra documents we need collected.

How does parking work?

We have a couple of different avenues for parking! You can have guests "pay as they go" since our parking garage has a ParkMobile cod or you can choose to buy spots in advance.

What decorations can I bring?

What are you thinking? Our team can help you brainstorm and accommodate most ideas but we do not allow glitter, confetti, or open flames.

Will you have someone to help with the AV?

Absolutely! You can hire one of our Event Technicians to stay in the room with you and run the equipment or you can always call the Building Manager if you're having issues.